Register Your Travel

Student Travel to International Locations

All student travel to international locations is subject to the Student Travel Policy to International Locations. Please note that this travel policy is separate from the Request for Travel Authorization (RTA) process. Students who are expecting to receive reimbursement from their department for their travel expenses should complete an RTA in addition to the forms required by Texas Global. The RTA process is administered at the department level.

Before you proceed, please note that students traveling to a UT-Restricted Region must follow the Restricted Regions Travel Authorization Process for approval. Registration and insurance requirements still apply.

The steps in this process are only for students who are not traveling as part of an official Education Abroad Program or Social Work Field Placement.

Steps for Registration Process

  1. Complete International Travel Request Authorization Form

    Individual Students

    Complete the Restricted Regions Request Process. GRS hosts regular workshops with advice on instructions on how to complete a restricted regions request. Completed requests should be sent to GRS@austin.utexas.edu.

    Group Leaders

    If you plan to take a group of UT students abroad, you will need to complete the Safety Assessment for an International Group Experience (SAIGE) process. 

    1. New Programs: Get started by filling out a Travel Request Form.
       
    2. Established Programs: Complete your SAIGE and submit it to Global Risk and Safety (GRS) at grs@austin.utexas.edu. 

  2. Review Health and Safety Information for Your Destination

    Review information from resources like the U.S. Department of State and Centers for Disease Control and Prevention, as well as the health and safety resources that Global Risk and Safety has developed, including:

  3. Review Information About Student Insurance Coverage While Abroad

    All UT students traveling internationally are automatically enrolled in UT Overseas Insurance coverage and required to pay the associated fee of $19 per week. These charges are not included in student tuition and will appear on a student's What I Owe webpage.

    Students will be charged for each semester of overseas insurance coverage individually. This means that if a student is studying/researching abroad for continuous academic periods, the student will see a separate charge for each academic period on their What I Owe page.

    Students who are traveling to their country of citizenship are exempted from having to pay the Overseas Insurance fee. To be exempted, email GRS@austin.utexas.edu.

    International Students Traveling Abroad

    To determine whether or not you are eligible for a waiver of the UT Domestic (U.S.) student insurance fees while you are abroad, review the guidelines to find your eligibility category and deadline.

    For specific questions about insurance, your quickest source for an answer is available at Ask Us.

  4. Register Your Travel and Receive Confirmation of International Travel Authorization

    After receiving approval from the International Oversight Committee, you must register your travel in the UT International Travel Registry and submit the confirmation page to create a confirmation receipt. In the file name, include your first name, last name, and EID (example: “Jon Smith JS1234 ITR”).

    After completing your travel registration, send an email with the confirmation document to grs@austin.utexas.edu. After reviewing your registration, they will reply via email confirming your final travel authorization.