Register Your Travel

Student Travel to International Locations

The steps in this process are only for students who are NOT traveling as part of an official Education Abroad Program or Social Work Field Placement. All other student travel to international locations is subject to the Student International Travel Policy.

Please note that this travel policy is separate from the Request for Travel Authorization (RTA) process. Students who are expecting to receive reimbursement from their department for their travel expenses should complete an RTA in addition to the forms required by Texas Global. The RTA process is administered at the department level.

Before proceeding, please note that students traveling to a UT-Restricted Region must follow the Restricted Regions Travel Authorization Process for approval. Registration and insurance requirements still apply.

Travel Registration FAQs

What is the UT Austin ITR?

The UT Austin International Travel Registry (ITR) is the system for registering international travel for employees and students who have not completed any action within the Education Abroad (MyAbroad) Portal, which typically means the travel or research falls outside of a traditional study abroad program. The ITR is used to locate travelers in the event of an emergency. This registry automatically enrolls students in the mandatory Overseas Insurance coverage and for both employees and students, also updates the On Call Travel Monitoring system (powered by OnSolve), which authorizes emergency assistance services.

I am traveling to my home country. How do I get exempted from UT’s overseas insurance?

If you are a citizen of the country to which you will be traveling, you will need to submit documentation of your citizenship (i.e., copy of your passport) and a formal request for an exception.

Steps for Registration Process

  1. Complete a Form to Request International Travel Authorization

    Individual Students

    Complete the Restricted Regions Request Process if necessary. GRS hosts regular workshops with advice on instructions on how to complete a restricted regions request. Completed requests should be sent to GRS@austin.utexas.edu.

    Group Leaders

    If you will be leading a group of students abroad, you are required to first obtain approval from Texas Global Risk and Safety AND complete the mandatory Safety Assessment for International Group Experiences (SAIGE) process. All travel to locations designated as Restricted Regions requires approval by the International Oversight Committee.

    Visit the UT Austin Group International Travel Approval Process page for more information.

  2. Register Your Travel and Receive Confirmation of International Travel Authorization

    As outlined in the University of Texas at Austin International Travel Process, all University of Texas international travelers (not participating in approved Education Abroad programs) must register their trips in the UT Austin International Travel Registry (ITR). 

    After completing your travel registration, create a confirmation receipt and email it to Global Risk and Safety at grs@austin.utexas.edu. In the file name, include your first name, last name, and EID (example: “Jon Smith JS1234 ITR”). Upon review of your registration, the GRS team will reply via email confirming your final travel authorization.

  3. Review Information About Student Insurance Coverage While Abroad

    All UT students traveling internationally are automatically enrolled in UT Overseas Insurance coverage and required to pay the associated fee of $19 per week. These charges are not included in student tuition and will appear on a student's What I Owe page.

    Students will be charged for each semester of Overseas Insurance coverage individually. This means that a student studying/researching abroad for continuous academic periods will see a separate charge for each academic period on their What I Owe page.

    Students who are traveling to their country of citizenship may be exempted from paying the Overseas Insurance fee. To be exempted, you will need to submit documentation of your citizenship (i.e., copy of your valid passport) and a formal request for an exception.

    International Students Traveling Abroad

    To determine whether or not you are eligible for a waiver of the UT Domestic (U.S.) student insurance fees while you are abroad, review the guidelines to find your eligibility category and deadline.

    For specific questions about insurance, your quickest source for an answer is available at Ask Us.

  4. Review Health and Safety Information for Your Destination

    Review information from resources like the U.S. Department of State and Centers for Disease Control and Prevention, as well as the health and safety resources that Global Risk and Safety has developed, including: