International Travel Process

The University of Texas at Austin is committed to making study, research, and other academic pursuits abroad both accessible and safe for faculty, staff and students. As such, we maintain governing policies for official university international travel.

Getting Started

1. Check Restricted Regions List

   Check whether the country you are traveling to is on the UT Austin Restricted Regions list. If so, apply for and obtain travel approval from the International Oversight Committee. If your destination does not appear on the Restricted Regions list, proceed to Step 2.

2. Register Your Travel

   All UT Austin students and employees are required by the UT System to register their international travel*, regardless of destination.

   • Students participating in approved education abroad programs are registered in the MyAbroad portal.
   • Students not participating in approved education abroad programs must register through the UT Austin International Travel Registry (ITR). 
   • All employees must register through the UT Austin International Travel Registry (ITR). 

   All registered travelers will be covered by On Call International Overseas Insurance.

   *Per the UT Austin International Oversight Committee (IOC), travel to U.S. territories (American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands) must be registered in the ITR to ensure emergency assistance and overseas insurance coverage through On Call International. ITR registration also informs the campus leadership, Texas Global, On Call International and UT System that we have travelers in these locations who may need support in event of emergency.

3. Complete Mandatory Export Control Documentation

   If you are traveling abroad with any equipment owned by UT Austin, you must complete the TMP License Exemption form and carry a copy with you while traveling. Please note: this form does not require approval by UT Austin; it is self-effectuating upon your completion and signature of the document.

   All university employees (faculty, staff and employed graduate students) traveling on official university business to a country of concern (China, including Hong Kong and Macau, Russia, Iran, or North Korea) are required to utilize a university provided loaner laptop while on official travel. For additional information please contact the Office of Research Support and Compliance via sas@austin.utexas.edu.

4. Review Health & Safety Resources

   Review our Health & Safety Resources to help you prepare for your trip.

5. Sign up for STEP

   Register your travel details and sign up for notifications in the U.S. Department of State’s Smart Traveler Enrollment Program (STEP).

For Dell Medical School Residents and Fellows Traveling Abroad

• Residents and fellows are classified as "students" during travel abroad and will need to follow the same processes as other UT Austin students, to include completing a Request for Travel Authorization (RTA) through their respective departments and securing IOC approval through the Restricted Regions process as necessary.
• Residents and fellows who are engaged in educational activities sponsored by the university while outside of the United States are eligible for Overseas Insurance. Review the policy summary sheet and contact the global health program coordinator, for more info.

Learn More Before You Travel