UT Austin faculty and staff, traveling internationally to a Restricted Region to conduct University business, such as research, teaching or dissertation, must follow specific steps for approval. The process is the same regardless of whether the travel is funded by UT Austin or not. This does not include personal/vacation travel that is unaffiliated with UT Austin.
If you are unsure how the region where you are traveling is categorized, please call International SOS for assistance.
The Chair/Unit Head and Dean/VP of the department are in charge of reviewing/signing faculty and staff Restricted Regions requests, which then need to be emailed to Travel Management Services for final review. The Dean/VP may delegate this responsibility to another individual in the same office, but whoever reviews the requests must complete IOC training when they assume this responsibility.
Submit all documentation at least four weeks prior to trip departure to UT Travel Management Services at Restricted.Regions@austin.utexas.edu.
Steps to Request Travel Approval
Faculty and staff proposing travel to a Restricted Region should begin by completing a Request for Travel Authorization (RTA).
Submit request to IOC
Complete Faculty/Staff Request to Travel to Restricted Regions form. If you are both a UT student and faculty or staff, you must make your request as a student.
Register with International SOS
All faculty and staff must complete travel registration with International SOS. The UT "Member Login" is 11BSGC000037. Once logged in, complete both the mandatory "Add Trip" and "Emergency Record". If this is your first time registering your travel with International SOS, you must create a username and password. If you’re using a UT-contracted travel agency, you’ll be registered with International SOS automatically. You may call International SOS anytime 24/7 at 1-215-942-8478.
The International Oversight Committee (IOC) retains the right to withdraw one's travel authorization, if necessary, as well as to withhold reimbursement and/or take other disciplinary actions for noncompliance with the UT Travel Policy.